📍 Location: Company’s office in Zagreb, Croatia
🎯 Who are we?
Optimapharm is a globally operating, leading, mid-sized, full-service CRO aiming to deliver new therapies to improve and save patients’ lives.
Optimapharm’ s key priorities are the well-being of our people, consistent quality delivery to our clients and healthy, sustainable growth.
With 26 strategically located offices, Optimapharm operates in 40+ countries, providing most optimal access to Patients and Investigators globally. Established nearly 20 years ago, we leverage our experience, stable project teams and collaborative, and flexible approach to secure a high level of repeat business, gain the trust of new customers and secure continued growth of the company.
We are looking for a Corporate Services Assistant to support our Croatian team, handling office management, travel, procurement, and vendor services with efficiency and care, and contributing to seamless corporate operations across the Group.
👉🏻 We welcome applications for both part‑time (0.5 FTE) and full‑time (1.0 FTE) arrangements and are happy to explore a flexible setup that works for both the candidate and the team.
🎁 What do we offer?
- Working in a successful company that’s growing and developing every day
- Being part of a clinical research team that transforms science into hope for patients
- International environment
- Performance & referral bonuses
- Additional health insurance
- Meal allowance
- Multisport card
- Employee engagement programs
- Well-being initiatives
- Training and development program
🔎 Who are we looking for?
💼 Qualifications and Experience
- High school degree with at least 1 year of experience in office management or a similar role
- Open to working from the office on a regular basis (9:00–17:00 for full‑time or 10:00–14:00 for part‑time)
- Values an on‑site work environment and enjoys being present in the office as part of the day‑to‑day team collaboration
- Strong organizational, analytical, and multitasking skills
- Excellent communication and interpersonal skills, with ability to collaborate across teams and departments
- Fluency in English (written and verbal); additional languages are a plus
- Advanced computer literacy and ability to prepare reports, presentations, and internal communications
- High ethical standards and commitment to compliance and professional conduct
- Valid driver’s license is a plus
📑 Your responsibilities
- Coordinate daily office operations to ensure smooth functioning of the Croatian office, while providing remote operational support to other assigned global offices across the Group.
- Manage non-clinical vendors at both local and global levels, including office suppliers, couriers, travel services, and maintenance providers, in line with Group standards and processes.
- Oversee office supplies, equipment, and asset records, ensuring timely procurement, replenishment, and consistent asset tracking across supported offices.
- Administer the company car fleet, including maintenance, insurance, and documentation, in coordination with local requirements and Group policies.
- Plan and organize company events, meetings, and employee gatherings for the Croatian office, while supporting Group-wide and cross-office events remotely as assigned.
- Support business travel, client meetings, and onboarding/offboarding logistics in collaboration with IT and HR, ensuring alignment with global processes and consistency across offices.
- Contribute to Group-wide process improvements, documentation management, and reporting within Corporate Affairs, supporting the standardization and optimization of office operations across the organization.
By joining our fast-growing and prosperous team, you will have an excellent opportunity for further personal growth and career development.
If you would be interested in joining the Optimapharm team, please send your CV and note that only shortlisted candidates who meet the requirements will be contacted for the further selection process.
Compensation is competitive and final offers will reflect each candidate’s experience, skills, and qualifications.
Disclaimer: Unsolicited CVs sent to Optimapharm (Talent Acquisition Team, Hiring Managers or any other OPT employee) by recruitment agencies will not be considered for this role. Optimapharm follows a direct sourcing strategy and collaborates exclusively with selected recruitment partners when external support is required.
